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East Hoathly with Halland Parish Council > Documents > Minutes > February, 2023

February, 2023

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EAST HOATHLY with HALLAND PARISH COUNCIL

 

 Meeting of the Full Council on 27th February, 2023 at 7.00pm.

MEETING MINUTES

 

In attendance: Cllrs. Bradley, Cole, Freezer, Magness, Pope (chairman) and Vaughan.

Also participating: District Councillor Geoffrey Draper, Malcolm Ramsden (clerk), Verne Heath (rfo) (via Zoom) and six members of the public.

 

AGENDA

 

  1. PUBLIC PARTICIPATION

         Members of the public are welcome and encouraged to attend.  The first fifteen minutes of the meeting will be available for the public to express a view or ask a question on relevant matters on the agenda.  The public and members of the press are also welcome to stay and observe the rest of the meeting (subject to any items considered as confidential within the terms of the Public Bodies (Admission to meetings) Act 1960).

Items raised by residents:-

  1. An appearance in Moat Wood of a campervan one weekend caused concern. Clerk to alert relevant bodies.
  2. A meeting of the Garden Plots sub-committee had been held. Minutes to feature in the agenda of the next meeting of Full Council.
  3. Possibility of Electric Vehicle charging points being installed in public car parks. See also agenda item No. 9.4
  4. In response to ‘Hesmonds’ planning conditions Nos. 18, 19 and 20, Dist. Council advised how difficult it had been for the District Council to understand Southern Water’s change of Consultee Response in respect of foul water drainage and learnt that until the matter is resolved only ‘facilitating work’ can be undertaken at the site. Clerk to express concerns to District Planning Department.

 

  1. REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

         Dist. Cllr. Draper reported that purdah was approaching and that there were no major planning applications in the pipeline and that the parish had ‘taken their hit’ in respect of housing developments. Cllr. Freezer questioned how a potential development at Broomy Lodge which was thought to be progressing would impact the position.

 

  1. DECLARATIONS OF INTEREST

Members are invited to make any declaration of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declarations at any stage during the meeting if it then becomes apparent that this may be required when a particular item or issue is to be considered

         Cllr. Pope declared his continuing interest in matters relating to his association with Church Marks Green Management Co. Ltd. Cllr. Bradley declared her interest in matters relating to the Garden Plots and Cllr. Vaughan declared his interest in respect of payments to be approved.

 

  1. APOLOGIES – to receive apologies for absence

               Apologies received and reasons accepted from County Cllr. Bennett and Cllr. Partridge.

 

Chairman agreed to take item 9.4 out of agenda order.

 

9.4          Electronic Vehicle (EV) charging points

                        Cllr. Pope reminded members that District had exhausted the total of £157,000 that had been earmarked for EV charging point installations. Dist. Cllr. Draper added that the funds had been prioritized to District owned car parks with capacity for more than 25 vehicles and that the Church Marks Lane car park did not qualify on that basis but that consideration could be given to supporting requests where the provision of personal charging points would be difficult. Members learnt that Connected Kerbs were the District preferred contractors and that grant funding through them might be possible.

                        Cllr. Magness queried the lack of progress at Grid Serve and sought reassurance that resultant demand on grid calculations had been completed. Cllr. Vaughan’s question regarding the potential split of any available grant funding gave rise to a response that any split would be down to individual circumstances.

                                    Following a proposal by Cllr. Freezer and seconding by Cllr. Bradley

0541                RESOLVED to advise Wealden District Council of the demand in the parish for the provision of Electronic Vehicle charging points and our wish to explore what might be possible.

 

  1. FINANCE/ADMINISTRATION

         5.1          To approve/note payments payable/paid January, 2023

                        Chairman highlighted the larger payments and one receipt from the previously circulated list.

                                    Following a proposal by Cllr. Pope and seconding by Cllr. Magness

0542                RESOLVED to approve/note payments payable/paid January, 2023 totalling £7,308.85 (See appendix A).

5.2          To note income/expenditure-vs-budget and approve, if necessary, overspends/under-receipts not previously approved

                                    Noted.

5.3          Salary scale review

                                    Carried forward.

5.4          Review of CIL planned expenditure

                        Carried forward to May agenda for next Council with change to presentation of s106 reporting approved.

 

  1. MINUTES

         6.1          To resolve that the minutes of the Council Meeting held on Monday 30th January, 2023 be taken as read, confirmed as a correct record and signed by the Chairman

                                    Following a proposal by Cllr. Pope and seconding by Cllr. Cole

0543                RESOLVED to approve that the minutes of the Council Meeting held on Monday 30th January, 2023 be taken as read, confirmed as a correct record, and be signed by the Chairman.

               6.1.1             Matters arising from minutes not otherwise covered by agenda items

                        For the avoidance of doubt members agreed to continue funding pavilion maintenance items from the previously approved budget allocation.

  1. PLANNING

7.1          Neighbourhood Plan

7.1.1             Update

                        Members learnt that two consultee ‘open house’ events had been held with 21 people attending the Halland event. Both events were well received with a number of detailed and interesting questions being raised. Cllr. Vaughan agreed to receive the written responses from the collection points around the parish for scanning. Cllr. Freezer agreed to remind readers of the need to respond and feature the consultation meeting due on Wednesday on the facebook page.

7.2          To note District Council and Planning Inspector decisions to date

                                    Noted.

7.3          ESALC request re planning and overdevelopment

Cllr. Magness referred members to previously circulated notes from Chiddingly Parish Council and Isfield Parish Council. Cllr. Freezer believes that Chiddingly are currently in the process of drafting a response to the NPPF consultation. Noted.

 

  1. WAR MEMORIAL SPORTS GROUND TRUST (COUNCIL AS TRUSTEE)

8.1         To discuss progress regarding drainage/landscaping, including enhancements to playing field equipment, and installations

8.1.1             Landscaping/Drainage

8.1.1.1             Project update

                                                                        No progress.

8.1.1.2             Grant funding

                                                                        No progress.

8.1.2             Pavilion

8.1.2.1             Booking arrangements/fees for 2023

                        Chairman and Clerk have met with the Tennis Club and Cricket Club and finalizing a meeting with the Carnival Society.

8.1.2.2             Toilet access

                        A problem with the understanding of the specification has occurred regarding inwards/outwards opening of the recently fitted door in the entrance lobby. Chairman and Clerk to meet with contractor to discuss solution.

8.1.2.3             Renewal of electricity contract

                        Members learnt from the RFO of an offer to enter into a fixed contract for the supply of electricity. Agreement reached to take no action for the time being as prices appeared to be reducing.

8.1.2.4             Caretaker/bookings administrator vacancy

                        Members discussed a previously circulated draft advertisement and suggested minor changes. Cllr. Magness considered the wording a little vague and offered to submit a re-draft to members.

                                    Following a proposal by Cllr. Pope and seconding by Cllr. Freezer

0544                RESOLVED to approve that an advertisement be placed on the website and that Cllrs. Pope, Vaughan and Freezer be delegated to take the appointment process forward.

8.1.3             Playing field

8.1.3.1             Tennis club clubhouse

                                                                        Carried forward awaiting a more detailed proposal.        

 

  1. WRITTEN REPORTS FOR APPROVAL, DISCUSSION OR NOTING

9.1          Correspondence

                                    Noted. (Appendix B).

9.2          Community Gardens greenhouse

                        Members discussed the request previously submitted now that the shed had been removed and agreed to the erection of a greenhouse subject to being sited in the position indicated on the previously circulated map, footprint no larger than 6ft by 8ft, no concrete base, polycarbonate glazing and a deposit of £100 to be used towards cost of dismantling and removal if Council are faced with eventual removal or transgression of conditions.

9.3          Replacement of ‘Clarke’ bench

                                    Carried forward.

9.4          Electronic Vehicle charging points

                                    See above.

9.5          King Charles lll’s coronation celebrations

                        Members noted the arrangements being made by the Carnical Society to celebrate King Charles’ coronation and offer encouragement and support by way of a grant. Cllr. Vaughan offered to explore the possibility of establishing a coronation flagpole in the parish.

9.6          Hadlow Down PC request re. ESCC Highways

                        Members discussed at length the request from Hadlow Down PC seeking what levels of support there might be for ‘collective action’ regarding misconduct in public office against County Highways. Agreement reached that it wasn’t considered best practice for contractor employees to ‘mark their own homework’ and that Clerk would circulate a letter for approval requesting evidence corroborating the allegations.

9.7          Rural verges as wildlife corridor trial invitation

                                    Following a proposal by Cllr. Pope and seconding by Cllr. Freezer

0545                RESOLVED to approve that Council participate in the County wildlife corridor trial.

         9.8          Emergency Plan

                                    Carried forward.

9.9          Clerk’s progress report

                                    Noted.

 

  1. DATE OF NEXT MEETING

To note that the next meeting of the Full Council will be held on Monday 27th March, 2023 at 7.00 pm at the Village Hall, East Hoathly

                                    Noted.

 

Meeting closed at 9.00pm

 

IF YOU WOULD LIKE TO RECEIVE E-MAILED COPIES OF THIS AND FUTURE AGENDAS PLEASE CONTACT THE CLERK (07948 496760) and/or

easthoathlywithhallandpc@gmail.com

 

 

 

Appendix A

 

Payee Name Amount Transaction Detail
CPRE £50.00 Annual membership CPRE
HMRC £758.78 Tax and NI
Castle Water £53.85 Garden plot water dd
Peter Crawford £390.00 2022 Plot mowing
Anthony Read £290.00 Grounds maintenance
Ashdown Solutions Ltd £1,445.00 2 x laptops and set up
GeoXphere Ltd £120.00 GeoXphere subscription
Chris Bartholomew £273.60 Christmas light removal
Surrey Hills Solicitors £396.00 Tennis clubhouse advice
Natl Allotment Society £66.00 Natl Allotment soc
Mailing Expert Ltd £752.40 Newsletter printing re NP
Rialtas Business Sols £30.00 Software to new laptop
Malcolm Ramsden £2,368.11 Salary and expenses
Verne Heath £315.11 Salary
Total £7,308.85
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       

Appendix B

 

Correspondence:  24th January, 2023 to 23rd February, 2023

 

  1. WDC: Media release – Wealden receives £157K to help roll out of EV charging points across district (already forwarded to members)
  2. Sussex police: Summer Road Safety Virtual Briefing (already forwarded to members)
  3. WDC: Supplement: HORMES HOUSE, WINDMILL HILL, BN27 4RS – Statement from Local Ward Member, Cllr Doodes to the agenda for Planning Committee South, Thursday, 26th January, 2023
  4. NALC NEWSLETTER (already forwarded to members)
  5. WDC: Supplement: Officer Updates to the agenda for Planning Committee South, Thursday, 26th January, 2023
  6. ESALC: Time for Dementia
  7. WDEC: media release: Wealden supports those living with dementia and their carers
  8. ESALC: Coronation Arrangements (already forwarded to members)
  9. ESCC: TEMPORARY ROAD CLOSURES – U7405 HOLLOW LANE, EAST HOATHLY – 10-13 MARCH 2023 & 18-19 APRIL 2023 (already forwarded to all members)
  10. WDC: Meeting cancelled – 09/02/2023, 10:00, Planning Committee North
  11. WDC: Minutes for Planning Committee North, Thursday, 19th January, 2023,
  12. WDC: Media release – Mayfield Community and Health Centre plans approved
  13. WDC: media release: employment prospects rise from Wealden’s community grants programme
  14. The Rural Bulletin – 31 January 2023
  15. WDC: Newly published decision: Review of Council’s Pay Policy 2023/24 (Recommendation to Council)
  16. WDC: Newly published decision: Local Authority Housing Fund
  17. ESALC: Coronation celebration events
  18. WDC: Agenda for Cabinet, Wednesday, 8th February, 2023
  19. WDC: Media release – Sport and leisure activities funding pot benefits six Wealden community groups
  20. WDEC: Media release – Local authorities meet to pledge action on Southern Water’s failings (already forwarded to members)
  21. WDC: Newly published decision: Approval of the NNDR1 Form 2022/23
  22. WDC: Media release – Wealden communities invited to join in with His Majesty The King’s Coronation celebrations
  23. WDC: Coronation Plans
  24. WDC: media release: Wealden council’s Cost of Living hub goes live
  25. WDC: Supplement: Agenda supplement – To Follow Items to the agenda for Cabinet, Wednesday, 8th February, 2023
  26. Wealden Weekly Commencing 6th February
  27. WDC: Media release – Contractor appointed to develop new homes in Wealden (already forwarded to members)
  28. The Rural Bulletin – 7 February 2023
  29. WDC: Media release – Wealden Community Lottery launched
  30. WDC: Change of date for meeting 17/05/2023, 10:00, Full Council
  31. WDC: Re. Meeting cancelled – 17/03/2023, 10:00, Licensing Committee
  32. WDC: Re. Meeting cancelled – 29/03/2023, 10:00, Standards Committee
  33. WDC: media release – Wealden District Council shortlisted for national awards
  34. WDC: Decision sheet for Cabinet, Wednesday, 8th February, 2023
  35. ESALC: donatetherebate – SCF Campaign
  36. Wealden Community Lottery – sign up
  37. WDC: Media release – Construction starts on new Changing Places unit in Wealden
  38. WDC: media release: Free NHS Health Checks in Wealden
  39. WDC: Minutes for Audit, Finance and Governance Committee, Wednesday, 18th January, 2023
  40. WDC: Newly published decision: Cuckoo Trail Improvements
  41. Wealden Weekly Commencing 13th February
  42. WDC: Supplement: Responses to Questions provided prior to the meeting to the agenda for Overview and Scrutiny Committee, Monday, 23rd January, 2023
  43. WDC: Minutes for Overview and Scrutiny Committee, Monday, 23rd January, 2023
  44. All Aboard! Edition 4 – Stagecoach South East Newsletter
  45. CPRE: Friend, time is running out to help shape our planning legislation
  46. Grey Matters Newsletter
  47. WDC: Media release: Pevensey Bay benefits drop in session, 7 March
  48. WDC: Agenda for Full Council, Wednesday, 22nd February, 2023
  49. CPRE: “WAKE-UP SUSSEX” HAVE YOUR SAY IN PIVOTAL CONSULTATION. DEVELOPERS WILL AND SO SHOULD YOU (already forwarded to members)
  50. WDC: Agenda for Planning Committee South, Thursday, 23rd February, 2023
  51. WDC: Supplement: Southern Water PowerPoint presentation to the agenda for Overview and Scrutiny Committee, Monday, 23rd January, 2023
  52. WDC: Supplement: South East Coast Ambulance Service PowerPoint presentation to the agenda for Overview and Scrutiny Committee, Monday, 23rd January, 2023
  53. WDC: Media release: Homes in Wealden available for shared ownership
  54. WDC: Media release – Wealden cab driver has licence revoked
  55. WDC: Media release – Decision awaited on A22 package of improvements
  56. WDC: Media release – Council Tax reduction scheme approved
  57. WDC: Media release: Council calls for meeting with new minister to keep up pressure on housing targets
  58. ESALC: Sussex Heritage Trust – survey link
  59. WDC: Wealden Weekly Commencing 20th February
  60. SE Water: We want your views (already forwarded to members)
  61. WDC: Supplement: Presentation Slides for Applications Listed on the Agenda to the minutes for Planning Committee South, Thursday, 23rd February, 2023
  62. WDC: The Rural Bulletin – 21 February 2023
  63. WDC: media release: Freedom Leisure receives funding for Wealden communities
  64. Cambridge & Counties Bank: We’re increasing the interest rate on your savings account
  65. WDC: Minutes for Planning Committee South, Thursday, 26th January, 2023
  66. East Hoathly and Halland Directory website is closing
  67. RSN: Fantastic Response to Rural Cost of Living Survey
  68. WDC: Media release: Wealden team shortlisted for two national awards
  69. Resident: Bus Stop roof leaking (already forwarded to members)
  70. WDC: Media release – Council Tax reduction scheme approved
  71. WDC: Minutes for Licensing Committee, Monday, 30th January, 2023
  72. WDC: Supplement: Officer Updates to the agenda for Planning Committee South, Thursday, 23rd February, 2023
  73. WDC: media release: Wealden Council Tax increase