September, 2023

EAST HOATHLY with HALLAND PARISH COUNCIL

Members of East Hoathly with Halland Parish Council are summoned to attend an ordinary meeting of the FULL COUNCIL to be held at the Village Hall, East Hoathly on 25^th September, 2023 at 7.00pm.

Signed Malcolm Ramsden (20^th September, 2023)

AGENDA

1. PUBLIC PARTICIPATION

         Members of the public are welcome and encouraged to attend.  The first fifteen minutes of the meeting will be available for the public to express a view or ask a question on relevant matters on the agenda.  The public and members of the press are also welcome to stay and observe the rest of the meeting (subject to any items considered as confidential within the terms of the Public Bodies (Admission to meetings) Act 1960).

2. REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

3. DECLARATIONS OF INTEREST

Members are invited to make any declaration of personal or prejudicial interests that they may have in relation to items on the agenda and are reminded to make any declarations at any stage during the meeting if it then becomes apparent that this may be required when a particular item or issue is to be considered

4. APOLOGIES – to receive apologies for absence

5. FINANCE/ADMINISTRATION

         5.1          To approve/note payments payable/paid July/August, 2023

5.2          To note income/expenditure-vs-budget and approve, if necessary, overspends/under-receipts not previously approved

5.3          To approve regular (direct debit/standing order) payments from accounts

5.4          To approve costs for Playing Field fence modifications

5.5          To approve insurance premium costs

5.6          Account signatory for Cambridge Building Society

5.7          Precept/Budget Setting timetable

5.8          To consider co-opting new member

5.9          Improved transparency

5.10        To approve the latest version of the Risk Assessment

6. MINUTES

         6.1          To resolve that the minutes of the Council Meeting held on Monday 31^st July, 2023 be taken as read, confirmed as a correct record and signed by the Chairman

               6.1.1             Matters arising from minutes not otherwise covered by agenda items

7. PLANNING

7.1          Neighbourhood Plan

7.1.1             Approval of latest version amendments and Consultation Statement

7.2          Future allotment provision

7.3          To formulate response and next actions following Southern Water response re. capacity

7.4          To formulate response and next actions following request to District Council re. Southern Water capacity

7.5          Buttsfield Lane update

7.6          To note District Council and Planning Inspector decisions to date

8. WAR MEMORIAL SPORTS GROUND TRUST (COUNCIL AS TRUSTEE)

8.1          Pavilion

8.1.1             Roof replacement update

8.1.2             Replacement cooker

8.1.3             Review of hire terms/conditions

8.2          Sports Ground

8.2.1             Sports ground access

8.2.2             Carnival Society request

8.3          General

8.3.1             To approve separation of Trust items from Council business to a dedicated meeting of the charity trustees

8.3.2             End of Year account review

9. PROPOSALS/REPORTS FOR APPROVAL, DISCUSSION OR NOTING

9.1          Correspondence

9.2          Land purchases

9.3          Structures at the Garden Plots

9.4          Christmas trees

9.5          Woodland Path remedial action

9.6          Village planter maintenance

9.7          Jubilee Garden update

9.8          High Street pavement cherry trees

9.9          Website improvements

9.10        Martyn’s Law

9.11        To note draft minutes of July, 2023 WDALC meeting

9.12        Clerk’s progress report

10. DATE OF NEXT MEETING

To note that the next meeting of the Full Council will be held on Monday 30^th October, 2023 at 7.00 pm at the Village Hall, East Hoathly

IF YOU WOULD LIKE TO RECEIVE E-MAILED COPIES OF THIS AND FUTURE AGENDAS PLEASE CONTACT THE CLERK (07948 496760) and/or

clerk@easthoathlywithhalland.org.ukSeptember, 2023